How we collect and work with your data
UXPH respects and values your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data in accordance with the Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations (IRR). It applies to all personal information gathered through our websites, event registration forms, partnerships, and related platforms, including all UXPH conferences and community events.
1. Personal Data We Collect
We may collect the following types of personal data:
- Basic Information: Full name, email address, contact number, gender, age, location, etc.
- Professional Information: Job title, company/organization, industry, years of experience
- Education Information (if applicable): School name, student ID (for discounted registration)
- Event Data: Registration details, ticket purchases, workshop participation, feedback, survey responses
- Media: Photos, video, and audio recordings from UXPH events
- Technical Data: Device information, browser type, IP address, cookies, and usage analytics
2. How We Use Your Information
We process your personal data for the following purposes:
- To facilitate registration and attendance at UXPH events
- To issue official tickets, certificates, or invoices
- To communicate event-related updates, reminders, or changes
- To provide post-event feedback forms and content (e.g., slides, recordings)
- To promote future UXPH events, initiatives, or partner activities
- To generate anonymized statistics and insights to improve our programs
- To fulfill legal and regulatory obligations
3. How We Share Your Data
We may share your data with:
- Trusted Service Providers: Payment gateways, event platforms, ticketing systems, survey tools, and newsletter services.
- Event Partners (e.g., sponsors, university collaborators): Only limited, non-sensitive, aggregated data or data with your prior consent.
- Regulatory Authorities: When required by law or legal process.
We do not sell or rent your personal information to third parties.
4. Data Retention
We retain your data only for as long as necessary to fulfill the purposes outlined above, or as required by applicable laws and regulations. When no longer needed, your data will be securely deleted or anonymized.
5. Your Rights Under the Data Privacy Act
You have the right to:
- Be informed about how your data is collected and used
- Access and request a copy of your personal data
- Object to or restrict the processing of your data
- Request correction of inaccurate or outdated data
- Withdraw consent at any time (subject to legal or contractual limitations)
- Request deletion or disposal of your personal data
You may exercise these rights by contacting us using the details below.
6. Data Security
We implement industry-standard security measures to protect your data from unauthorized access, use, or disclosure. While we take reasonable precautions, no system is completely secure.
7. Cookies and Tracking Technologies
Our websites and digital platforms may use cookies or similar technologies for analytics, functionality, and personalization. You can modify your browser settings to disable cookies, though some features may not work as intended.
8. Photos, Recordings, and Media
By participating in UXPH events, you agree that your image and likeness may be captured in event photos and recordings, and may be used for documentation, promotion, or educational purposes by UXPH. If you wish to opt out of being photographed, please inform the organizers at the venue.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Material changes will be posted on our official channels with reasonable notice.
10. Contact Us
For any questions, requests, or concerns about this policy or your personal data, please contact us at hello@uxph.org.
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